Donor Relations & Grant Assistant
SYNOPSIS: The Donor Relations & Grant Assistant is responsible for assisting the Development Team in implementing fund development activities to include CRM software management, donor tracking, and donor communications as well as assist in grant tracking and reporting. The Donor Relations Coordinator will provide support to and work in collaboration with the Development Team. This position requires strong organizational skills and an ability to prioritize as well as multi-task. Fund development and donor cultivation are essential to the overall success of the organization and therefore it is imperative that the person in this role be dedicated to providing the support needed by the Development Team to assist in securing the resources necessary for providing support to victims of domestic violence and sexual assault.
Donor Database Management:
Maintain and keep up to date our donor database- Bloomerang
Conduct thorough “scrub” of database information, creating and executing on a permanent, regular schedule for maintenance
Enters donations/gifts into database with timeliness, thoroughness and accuracy
Produces various reports and mailing lists for donation and donor analysis to improve fundraising and marketing efforts, including monthly pledge reminders, gift analysis data and donor profiles, among others
Works with development department, finance director and executive director to update donor records ensuring all gifts are entered and acknowledged
Assist in the facilitation of donor recognition which includes: generate thank you letters, collect appropriate signatures, and mail correspondence in a timely manner.
Works with business manager to reconcile gift records with accounting office on a monthly basis
Develops an understanding of the functionality of the software program and utilizes it to streamline or improve donor data management
Develops and implements an electronic records storage plan
Organizes and properly stores hard copy and electronic records
Works with development team to create and report on measureable objectives to assess outcomes of position with regard to accuracy of donor records
Provides monthly and quarterly reports for donor database
Maintains accurate records of grants (pending and active) in CRM database and updates as needed
Maintains Grant Report Calendar and writes/submits grant reports to funders as required
Coordinates and corroborates information with Finance Department to acquire statistical data and report content
Uploads grant information, funder contact information, correspondence, and acknowledgements to constituent record in CRM database
Acts as researcher of government, foundation, and corporate grant opportunities to identify appropriate funding prospects
Researches local, regional, national, and international statistics and trends around the issues of Domestic Violence/Sexual Assault as needed to create current and relevant grant content
Collaborates with the CEO on grant applications, grant acknowledgements, reporting and tax acknowledgements
Provide Community Engagement Manager monthly and Quarterly Statistical reports for Grants
In-Kind Donation Coordination
Manages the Main Office Donation Room, advocacy hallway donation storage
Develops guidelines for in-kind donation intake, storage and solicitation
Manages and maintains donation drop-off schedule of in-kind items
Coordinates intake, storage and distribution of all in-kind donations
Communicates with program managers regarding donation updates, needs and distribution
Collaborates with Community Engagement Manager and other program managers to ensure needs of programs, clients and the organization are met
Works with Volunteer Coordinator and volunteers as necessary for donation process support
Acts as a valued support person for special events and promotional activities, logistics and planning
Assists Community Engagement Manager in executing event related activities, correspondence and planning
· Understands department objectives and how they relate to the goals of the agency
· Handles correspondence for various fundraising committees and projects
· Schedules and coordinates arrangements for meetings, conferences, fundraisers, events, etc.
· As a TESSA representative, cultivate partnerships and relationships in the community
· Commit to TESSA’s organizational mission, vision, operating philosophy, and strategic plan
· Identifies, removes and prevents discriminatory barriers in services provided
· Attend staff meetings, other relevant meetings, trainings, and in-services as assigned (including 36-hour CVA training upon hiring)
· Responsible for other duties and projects as requested by supervisor
Recognize that we hold attitudes and beliefs that can detrimentally influence our perceptions of, and interactions with, individuals who are diverse from ourselves
Recognize the importance of multicultural sensitivity, responsiveness to, knowledge of, and understanding of diversity
Apply the principles of multiculturalism and diversity in daily job responsibilities
Practice cultural inclusivity in all interactions with clients, co-workers, volunteers, partner agencies, and other community members
Use organizational change processes to support culturally informed organizational policies & procedures.
QUALIFICATIONS AND REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A Bachelor’s degree in Business Administration, Communications, Education, Public Relations, or a related field; or a two year degree in Business Administration, Communication, Education, Public Relations, or related field plus 1-2 years work experience in business administration; a combination of some education and work experience will be considered.
Two years relevant experience preferred
CRM database management experience or expertise preferred
Able to work weekends and evenings as needed
Excellent organization, communication (verbal and written), problem solving, listening, and interpersonal skills
Able to work toward the big picture while maintaining an eye for detail
Ability to prioritize, coordinate multiple projects, and maintain an eye for detail while working toward strategic objectives
Able to independently use a computer for word documents, spreadsheets, email, online research, social media, and data entry
Displays a positive attitude, works well with others, and accepts direction well
Ability to work independently and as part of a team. Comfortable interacting with a variety of TESSA stakeholders
Able to work well in stressful and emotionally taxing circumstances and engage in effective self care
Valid driver’s license and car insurance with reliable transportation
Must be willing to complete and able to pass background and child abuse and neglect history checks
For Application Instructions Visit:
TESSA is an equal opportunity employer.
This position is open until filled.
To apply for this job please visit www.tessacs.org.